A free printable potluck sign-up sheet with a line for every dish — mains, sides, salads, desserts, drinks, and the plates and ice — and columns for who is bringing it, how many it serves and what is in it. Pick the Thanksgiving, Christmas, holiday or office version, change any line, and print it on one page.
20 lines
Prints on 1 page.
named dishopen line
Rename a category, change a dish, add or take away lines. A blank line is a free slot for anybody.
This is the sheet itself, not a preview of it.
Date Time Where Questions to
Write your name beside the dish you will bring. Take an open line for anything else.
| Dish | Name | Serves | Contains |
|---|---|---|---|
| Starters and dips | |||
| Mains | |||
| Sides and salads | |||
| Desserts | |||
| Drinks | |||
| Plates, cups and ice | |||
Perishable food comes off the table after 2 hours, or 1 hour above 90°F (32°C) — US CDC.
Free printable potluck sign-up sheet — gethomsy.com/tools/potluck-sign-up-sheet
No printer? The same button saves it as a PDF from the print dialog.
Your event details and changes are saved in this browser. There is no account.
What each version opens with, before you change a word of it.
There are five versions of the sheet and each one prints on a single page. The everyday potluck carries twenty-one blank lines across seven categories — mains, sides, salads, bread, desserts, drinks, and plates and ice. The Thanksgiving version carries twenty-four lines, twenty-two of them with a dish already named, from the turkey to the foil for the leftovers, and two left open for anything else. The Christmas version carries twenty-two lines, twenty of them named. The holiday version carries twenty blank lines with nothing on them that says Christmas, and the office version carries twenty blank lines with snacks and dips, and plates, cutlery and napkins, on the sheet. Every category can be renamed or switched off, every dish can be changed, and each category can have more lines or fewer.
Nothing on the sheet is calculated, and no version tells you how much food to make. How many people a dish feeds depends on the dish and on who is eating it, so the "Serves" column is a box people fill in themselves. The one number the tool works out is how many lines your sheet has, and it stops at twenty-eight: one Letter page held twenty-nine lines under nine category headings, with a note and a long place name, and thirty spilled onto a second page — measured by printing the sheet in headless Chrome and counting the pages.
The dishes named on the Thanksgiving and Christmas lines are our own judgement about what most of those tables carry, not a survey. The food-safety line at the foot of the sheet is the US Centers for Disease Control and Prevention's: never leave perishable food out for more than 2 hours, or 1 hour above 90°F (32°C). The nine allergens named in the FAQ are the US Food and Drug Administration's list of major food allergens. The white sheet on the screen is the printed page rather than a preview of it. The event details and your changes are held in this browser's local storage. There is no account, and clearing your browser data clears them.
Every figure above was read out of the code that runs on this page. Where a number is our own judgement rather than a published one, the note says so and cites nothing. Method last checked 12 October 2026.
Every potluck that goes wrong goes wrong the same way, and it is not anybody's cooking. Ten people are asked to "bring something", each of them picks the dish that is easiest to carry, and the table ends up with four bowls of pasta salad, two cakes and nothing hot. Nobody did anything wrong. Nobody could see what anybody else was bringing.
A sign-up sheet fixes that by turning a vague request into a fixed number of lines. Lines are the whole method. Three dessert lines get three desserts; six side lines get six sides; and the dishes nobody volunteers for — the drinks, the ice, the plates — get a line of their own, which is the only way they ever arrive. The sheet here opens with those lines already drawn, and the Thanksgiving and Christmas versions go one step further and name the dish on each line, because people sign up for "mashed potatoes" much faster than for "a side".
The "Contains" column is the one that keeps everybody safe. Writing "nuts" or "dairy" next to a dish takes five seconds and saves a guest from asking at every plate, and the foot of the sheet carries the one food-safety rule that matters at a long lunch: perishable food comes off the table after two hours.
If the gathering is a Christmas dinner rather than an office lunch, the same idea runs through planning Christmas dinner, which covers asking for a dish rather than for help and giving away the food that travels. Our free printable Christmas planner puts the menu, the gift list and a six-week countdown on three sheets, and the printable Christmas grocery list covers whatever the host is still buying.
The honest limit of a sheet on a noticeboard is that it only works for the people who walk past it. For a group that never meets before the day, copy the sheet as a list into the group chat instead, and ask people to reply with the line they will take.
Three free printable Christmas planner pages: a gift planner with bought and wrapped columns, a Christmas dinner planner, and a 25-job countdown. Editable, no signup.
A free printable Christmas grocery list in three sheets: the early shop for everything that keeps, the fresh shop for the last few days, and the foil, batteries and bin bags nobody writes down. 68 editable items, no signup.
Build a grocery checklist by aisle, edit every line, and print a clean one-pager with tick boxes. Free grocery list template, no signup, saves in your browser.
A sign-up sheet settles who brings what. Homsy keeps the shopping list, the jobs and the date on every phone in the household, so the host is not the only person who knows the plan.
